Certain mine operators must provide a work health and safety report to the Resources Regulator for each financial year (under clause 130 of the Work Health and Safety (Mines and Petroleum Sites) Regulation 2014). These reports must be submitted within 30 days after June 30 each year.

Work health and safety reports contain information on injuries and illness, as well as other information, such as the total number of hours worked at the mine. This type of information is used for preparing key statistical data on injuries and illness in the mining sector.

Which operators need to submit a WHS report?

Coal mines

All operators of coal mines must submit a work health and safety report for each mine, unless ‘exploring for coal’ is the only mining operation carried out at the mine during the reporting period. If a mine is classed as ‘exploration only’, a work health and safety report is not required and a report will not be generated in the Regulator Portal and operators do not need to take any further action.

All other operators of coal mines undertaking mining activities in addition to exploration will be notified via email that a work health and safety report is available for submission in the Regulator Portal. These operators will need to log into the portal and submit a WHS report for each mine.

Metalliferous and extractives mines

Metalliferous and extractives (non-coal) mines must submit a work health and safety report each year unless they meet the following exemption criteria:

  • The total number of hours (including additional shifts and overtime) worked at each mine by workers (employees or contractors) is less than 10,000 hours during the 12-month financial year reporting period. Operators will be notified by email that they need to log into the Regulator Portal and declare they meet the exemption criteria for that mine. For operators of multiple mines, the exemption only applies at an individual mine when the total number of hours worked at that mine is less than 10,000 hours during the reporting period.
  • ‘Exploring for minerals’ is the only mining operation carried out at the mine during the reporting period. If the mine is classed as ‘exploration only’, a work health and safety report will not be generated in the Regulator Portal and operators do not need to take any further action.

Exploration sites

Operators of exploration sites (where the only mining operations being carried out is ‘exploration for minerals’) are not required to submit work health and safety reports. If a mine is classed as exploration only, a work health and safety report will not be generated in the Regulator Portal and operators do not need to take any further action.

Petroleum sites, opal mines and tourist mines

Operators of petroleum sites, opal mines and tourist mines are not required to submit work health and safety reports. If a mine is classed as a ‘petroleum site’, ‘opal mine’ or ‘tourist mine’, a WHS report will not be generated in the Regulator Portal and operators do not need to take any further action.

More information on class exemptions

For more information on the class exemptions, please refer to the fact sheet PDF, 129.37 KB and the Work Health and Safety Exemption (Work Health and Safety Reports) 2020 PDF, 178.18 KB

When to submit your report

The mine operator must submit a work health and safety report for the financial year within 30 days after June 30 each year.

WHS reports for financial year 2019-20

For the reporting period 2019-20, the Quarter 4 report has been replaced by an annual work health and safety report.  You must submit 12 months of data for each mine for the reporting period 2019-20 via the Regulator Portal.

From financial year 2020-21 mine operators will be required to submit work health and safety reports for each mine once per year.

How to submit your report

Work health and safety reports are submitted through the Regulator Portal. You should already have account details to the portal to be able to report for all mines operated by you.

Should you require a user account set up for the portal or to add a mine you operate to your existing user account then please submit a request to add a PCBU or operator. Requests must be submitted by a person in authority or a statutory position holder relevant to that operator or mine/s. When submitting a request, please provide the account holder’s full name, position title, email address (must be unique), contact phone number and a list of mines the account holder will need access to in the portal.

Information to help you prepare your report

This guide PDF, 286.42 KB includes information and instructions to help you complete the report and is also available on the Regulator Portal.

For more detailed information about incidents and injury reporting please see the Notification of incident and injury guide PDF, 333.61 KB

If a report was not generated for your mine and you are required to submit a report, please email cau@planning.nsw.gov.au.